In short: A filmed conference can produce synced talk videos, edited highlights, captions, social clips, a hosted library and viewing figures. Ask for each one by name when you brief the filmer, because a recording service lists what it can do rather than what your event needs. Decide which files you need, who receives them and when, and confirm in writing whether raw, unedited files are included.
Ask for the files you will use, by name, before the event starts. A recording package lists what it can supply. Only your brief says what your event needs.
Start with who will use the files
Speakers want their own talk. Sponsors want a short film to share. Attendees want the talk they missed. Your communications team wants cut-downs for social media. Each group needs a different file, so write the list before you book anyone.
The menu, item by item
| Deliverable | What it is | Ask for it when |
|---|---|---|
| Synced video and slides | The speaker and the slides shown together | Every talk you want people to watch later |
| Edited talk | The full talk, trimmed to start and finish | Every talk in the library or on the website |
| Raw recordings | Unedited camera and audio files | Someone will re-edit later. Ask directly, because not every package includes them |
| Live stream | Real-time viewing on a platform you choose | Remote attendees, or a room and an audience online at once |
| Stream recording | The live stream kept for viewing afterwards | You want the day available on demand |
| Captions | Generated or translated text on the video | Accessibility and search. Check them against what the speaker said |
| Short films and clips | Short promotional films, picture-in-picture versions and social reels | Sponsors, social channels and next year's promotion |
| Speaker interviews | Short podcast-style conversations with speakers | Speaker features and the event website |
| Graphics | Intros, name captions and animated titles | A look that matches your brand |
| Library hosting | A private or public home for the talks | The talks should stay findable after the event |
| Access control | Password protection, or pay-per-view and subscription | Paid or members-only content |
| Analytics | Viewing and engagement figures | Sponsors or your board want to know who watched |
| Registration page | A sign-up page for the event | Attendees need to register before they can watch |
What packages often leave out
Raw recordings are the usual gap, which is why the table says to ask for them directly. A recorded Q and A is another. Audience questions may appear beside the player during a stream without being delivered as a separate file. If you want the Q and A cut out and kept separately, write it into the brief, and say who decides where the cut starts and ends.
A worked example
Suppose a two-day conference with eight talks. The brief asks for a synced video of every talk in the hosted library, captions on all eight, two highlight films for sponsors, six social cut-downs for each day and a stream recording of every session. The organiser also asks for raw files for the talks, kept for a year. Each item is named, so the filmer can price the day and deliver against the list.
Common mistakes
- Booking "a recording" without naming the files you need.
- Assuming raw files come with the package.
- Accepting captions without checking them against the speaker's words.
- Leaving the library and the rights until after the event.
- Setting no delivery date. Put one in the brief for each file type.
For the planning steps before the day, read the organiser's checklist for filming and streaming a conference. The running order and cue sheet decides where each talk starts and ends, which affects every cut. If you are weighing a live stream, what goes wrong when you live stream an event lists the usual failures. Our live events, vision mixing and streaming page sets out what we supply for a filmed event.
Sources
- SlidesLive, Recording and event services, read 5 November 2026
- SlidesLive, Event production package, read 5 November 2026
Related guides
- Filming and streaming a conference: the organiser's checklist
- Speaker release and recording consent form
- Running order and cue sheet for a filmed event
- All guides and tools
The picture at the top of this page is an illustration, not a photograph of a client or a real job.
Questions we get asked
What should a filmed conference deliver?
At minimum, each talk as a synced video with its slides, captions, and a copy you can keep. Most organisers also ask for short highlight films and social clips. Write the list before you book, so the filmer prices what you actually need.
Do you get the raw footage from a filmed conference?
Not automatically. Raw, unedited files are not always part of a recording package, so ask for them in writing and agree who keeps them and for how long.
Who owns the recordings of the talks?
Settle this in the contract before the event. Agree who holds the files, where they are hosted, who can use them and whether speakers receive a copy.
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