Guides for organisers who want an event filmed or streamed. They cover what a filmed conference produces, vision mixing, NDI, SDI and HDMI, streaming bandwidth, lighting for camera, run sheets, cue sheets and speaker releases. A reading path takes you from first plan to a checklist for the day.
30 items: 19 guides · 1 tool · 9 templates · 1 reference file
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For event organisers
Decide what the recording should deliver, understand the kit and bandwidth, then plan the day on paper.
Grouped by collection. Templates and checklists are free to look inside; one sign-up to From the Barn sends the clean files and opens every template.
2 min read
How to plan a talk that most people can follow and join in: predictable structure, plain language, advance notes and clear choices for every listener.
3 min read
The difference between an MC, a compère, a host, a moderator and a facilitator, what each one does, and how to brief the right person for your event.
2 min read
How to hold a handheld mic, when to leave the lectern mic alone, and how a head mic should sit. Plus how to decide whether you need one and why to soundcheck.
2 min read
How to hold a Gen Z audience and every other generation: say the length, earn the first minute, build in participation and take questions mid-talk.
2 min read
Why the Q&A should come before your close, how to tell the room how questions will run, and how to keep a short ending ready when the questions overrun.
2 min read
A run-through tests the technology and a rehearsal tests you. What to bring to each, what to ask before you arrive, and what the crew cannot fix on the day.
2 min read
How to move on stage with a reason: give each point its own spot, move with purpose, stop to make the point, and rehearse the layout with the mic on.
6 min read
How to present at a hybrid event: where to look, how to rehearse for a venue that is also a TV studio, how to involve both audiences, and how to keep to time.
7 min read
How a good MC links speakers, keeps an event to time and sets the tone the organiser wants, with scripts, a timing method and a rehearsal plan.
6 min read
Slide rules for talks on a large screen: text size, fonts, images, templates, blank slides and what to check with the AV team before you present.
Word or Google Docs · free preview
A fill-in template for the introduction a host reads out before your talk. Who you are, why the audience should listen, why you, the title and your name.
PDF, 2 pages · free preview
The questions to ask an event organiser before you speak: who is in the room, how long you have, what is filmed, and who introduces you. Use the checklist.
PDF, 2 pages · free preview
The questions an MC should put to the organiser before a live, online or hybrid event, covering the room, running order, tech and things going wrong.
Calculator · free, no sign-up
How to work out the bitrate and the upload speed a live stream needs, with the upload figures to check, a worked example and the bits and bytes mistake.
5 min read
A short, honest list of free and open source tools for live production: OBS, Companion, CasparCG, Ontime, QPrompt and Wireshark, and what each is for.
3 min read
Why heritage venues with built-in filming infrastructure are growing for corporate off-sites, and how to choose one within two hours of London for an away-day you can film and reuse.
4 min read
Lighting designer Mike Stevens on the five things to send before anything else, the decisions to make early, and why a filmed show needs lighting for camera.
2 min read
How NDI, SDI and HDMI move video, what HD-SDI and NDI bandwidth figures mean, and which connection suits which live job.
3 min read
The files a filmed conference can produce, item by item, with what each one is for and the questions to settle before the event starts.
7 min read
ATEM is a hardware vision mixer and vMix is software on a Windows PC. What each does, how to choose, how to use both and how to run your first show.
Excel or Google Sheets · free preview
A run sheet template for live events and streams: the columns, how to time each cue, who owns it, a worked example and the mistakes that cost a show.
Excel or Google Sheets · free preview
How to fill in a running order and cue sheet for a filmed or streamed event: timings, speakers, cues, camera, audio and a named contact for each item.
Word or Google Docs · free preview
A template for a speaker release that records permission to be filmed, where the recording will appear and how a speaker can ask for changes. With a worked example.
PDF, 2 pages · free preview
A checklist for organisers filming and streaming a conference: outputs, speaker agreements, audio feeds, stream tests, backups and who owns the run of show.
3 min read
The basics of working at height on a film set: what counts, what the Work at Height Regulations 2005 ask for, and how to plan a rig before anyone climbs.
8 min read
Who to ask before you film on a UK street, in a park or on council land, how much notice film offices want, and which office covers your area.
Word or Google Docs · free preview
A risk assessment template for studio and location shoots: hazards, who could be harmed, controls, ratings and actions, with the legal duty behind it.
PDF, 3 pages · free preview
A location recce checklist covering permission, access, power, light, sound and safety, with a worked example and the mistakes that cost a shoot its day.
6 min read
What BS 7909 is, when it applies to a film or photo shoot, what a small crew should do about temporary power, and what the Bectu course covers.
Free download
How to use a free 30 second test file with a flash, a beep and a frame counter to measure picture and sound offset through a live chain.
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